E-Invoices 🆕

Streamline your clinic’s invoicing with our digital e-Invoice system. This guide will help you understand and use the new feature easily.

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1. What is E-Invoice?

• Digital Invoicing: In Malaysia, e-Invoicing means creating and submitting digital invoices to the Lembaga Hasil Dalam Negeri (LHDN) for verification.

• Key Benefits:

  • Replaces paper invoices with a digital record.

  • Enhances tax administration efficiency.

  • Supports near real-time validation and storage of transactions.

• Mandatory Rollout: The government will require all businesses to use e-Invoicing in phases.

• MyInvois Portal: A free e-Invoicing solution provided by LHDN for businesses without an ERP system.

• 😊 Why It Matters: Simplifies compliance and supports a digital economy.

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2. Getting Started

• Essential Details:

  • You’ll need your Tax Identification Number (TIN) and Business Registration Number (BRN).

• How to Check Your TIN:

  • Visit the MyTax Portal under e-Daftar or your profile.

  • Call the HASiL Contact Centre at 03-8911 1000 or visit an LHDNM office.

  • For more guidance, see the TIN FAQ.

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3. E-Invoice in MedicalMet

• Our Service:

  • MedicalMet now submits your clinic’s invoices to the MyInvois system on your behalf – and it’s free!

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4. Setup Instructions

• Where to Go:

  • Navigate to [Settings] > [Integrations].

• Steps to Activate:

  • Read the info brief under “Integration with MyInvois.”

  • Check the box to activate (change from “Inactive” to Active).

  • Enter your required details:

    • Tax Identification Number (TIN)

    • Business Registration Number (BRN)

    • Select your MSIC Code (Type of Business)

    • SST Registration Number (mandatory if your business is SST registered)

  • Click [Validate & Save MyInvois E-Invoicing] to enroll.

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5. How E-Invoice Submission Works

Types of Submission:

• Individual E-Invoice Submission:

  • For patients who provide their individual TIN.

• Consolidated E-Invoice Submission (Auto):

  • Automatically runs on the 1st of every month to submit a consolidated invoice for the past month.

• Consolidated E-Invoice Submission (Manual):

  • Allows you to manually submit invoices (for backdated invoices or credit notes missed by the auto process).

Creating an Individual E-Invoice:

• Ensure the patient’s TIN is entered in their Patient Details.

• A checkbox [Submit to LHDN] will appear during invoice creation.

• Select the checkbox and click [Create Invoice] to instantly generate an invoice with a QR code.

• Note:

  • The invoice date must be at least 2 days from today.

  • Invoices cannot be edited or archived after creation. Use the [Reverse] button for credit notes if needed.

Creating a Consolidated E-Invoice:

• Invoices not submitted during creation are automatically consolidated and sent on the 1st of the following month (if within the past calendar month).

• For invoices outside this period, you can manually submit them:

  • Go to [Reports] > [Malaysia e-Invoice].

  • Under “Consolidate e-Invoice,” click [+New].

  • Select the [Date From], [Date To], and [Branch], then click [Next].

  • Review the summary, then click [Create] to submit.

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6. Documentation & Reporting

• Invoice Page:

  • A new column [e-Invoice] shows the status:

    • [Approved]: For Individual E-Invoices or E-Credit Notes.

    • [Consolidated]: For Consolidated E-Invoices and credit notes.

    • No label means the invoice has not been submitted.

• Reports Section:

  • Go to [Reports] > [Malaysia e-Invoice] to:

    • View consolidated e-Invoices by branch.

    • Use the “Document Inquiry” to filter and search for individual e-Invoices or credit notes.

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7. General Q & A

• Q1: Can I edit e-Invoices or credit notes after submission?

  • A: No. Once submitted, edits or archives are not allowed. To adjust transactions, issue a credit note.

• Q2: Are all invoices and credit notes required to be submitted to LHDN?

  • A: Yes. According to LHDN guidelines, every invoice and credit note must be submitted, either individually (for patients with a TIN) or as part of a consolidated submission.

• Q3: Where can I check my business’s e-Invoice submission history?

  • A: You can track submissions on the MyTax Portal.

• Q4: I have one registered company with multiple branches in MedicalMet. Can I submit separate consolidated e-Invoices?

  • A: Yes. Even if your branches belong to the same registered company, you can have different invoice running numbers and separate submissions to LHDN.